AVON HIGH SCHOOL RENOVATIONS/ADDITIONS
BUILDING COMMITTEE MINUTES
APRIL 10, 2007
CALL TO ORDER
The meeting was called to order at 7:38 a.m. by Chairman Hank Frey in the Selectmen’s Chamber, Town Hall. Members Present: Jeff Brighenti, James Eacott, Douglas Evans, John Papa and Jim Miller. Absent: Jed Usich.
MINUTES OF PRECEDING MEETING – March 13, 2007
On a motion made by Mr. Evans, seconded by Mr. Brighenti, it was voted:
RESOLVED: That the Building Committee accepts the minutes of March 13, 2007 as read.
Messrs Frey, Brighenti, Eacott, Evans, Papa and Miller voted in favor.
COMMUNICATIONS FROM AUDIENCE - None
COMMUNICATION FROM COMMITTEE MEMBERS
Chairman Frey told the Committee that he attended the last Town Council meeting to give an update on the project. Specifically the Council had questions about the traffic patterns and the new driveway. They had expressed concern over the cost of the second driveway relative to its benefit. Dr. Kisiel noted that the school was not happy with the new driveway configuration, but it was better than only having a single entrance.
UPDATE AND REPORT FROM:
Construction Manager – status of the project
FIP reported that the month of March activities consisted primarily of completing a substantial portion of the masonry at the gym and cafeteria addition. Exterior masonry CMU walls at the gym addition are complete except for a small section between columns to allow machine access into the building. The brick veneer is in progress along the south and west elevations with approximately 50% complete at this time.
Installation of the underslab plumbing and electrical systems is complete in the locker room and cafeteria areas allowing the slab preparation to proceed on schedule. Concrete slab-on-grade placement in these areas is scheduled for early April.
Site activities focused primarily on the construction of the retaining wall, which creates the expanded rear parking area. Associated mass excavation and backfill operations are continuing.
Mechanical, electrical, and plumbing contractors continue to expand building systems located in the basement and tunnel areas.
Architect – status of the project
Mr. Boos, KBA, reported he has nothing to add to the presentation.
OLD BUSINESS
Design Modifications
Media Center
Mr. Shugrue reported told the Committee that he was in the process of reviewing the subcontractor’s proposals on this item.
Change Orders
FIP reported that there is a change order that we might want to consider. There is the option to install sod instead of grass seed on various fields for about $92,000. Mr. Miller noted that he is not 100% in favor of this change order at this time. Mr. Shugrue reported we need to decide by June so it can be ordered for installation this fall. Installation of sod instead of grass seed would make the fields available for play sooner. Mr. Papa asked how long a field planted with grass would take to be playable. Mr. Shugrue said it would be one year. Chairman Frey reported that Town Council Chairman Carlson expressed concerns regarding the drainage on the field hockey field. Mr. Boos said that he will look into the drainage issues. Dr. Kisiel noted that he was not aware of an
existing problem. Chairman Frey reported the other concern is the reuse of the field hockey fence, when it is shifted away from the firehouse and the impact on the trees along the existing driveway. Mr. Shugrue said the fence would be reused, and he will check into the status of the trees.
OTHER BUSINESS
Moving & Storage Contract
Ms. Robinson reported as a result of renovation work that is scheduled to begin at the end of the school year, the Town needs to move furniture and equipment out of portions of the existing building and either relocate them within the school or store them offsite. To facilitate this, a request for proposal (RFP) was drafted and released to vendors who are on the State Contract for moving services. Two of those vendors participated in a pre-proposal site visit, and Amodio Moving, Inc., and CMS, LLC submitted proposals to the Town on April 4th. Staff is in the process of evaluating those proposals, and making a recommendation to the Town Manager on which firm to award a contract to. Both proposals are about $19,000 for the packing and moving work. For storage we will need trailers,
boxes and warehouse storage. Storage will likely be a combination of 40’ trailers at the Middle School, warehousing of items sensitive to temperature change and storage within the high school. The school will need library carts to set up a temporary media center, which are for rent from one company, and can be purchased from the other. The cost to purchase the carts from CMS, LLC is lower, and the carts can later be sold.
Project Budget Update
Ms. Robinson reported two items are included in the packet, the status of the project, and the updated spreadsheet detailing the expenses contained in the services & consultant line item. She noted that as a result of last month’s meeting, a transfer from the Building Account to Contingency will be made for the amount of the second change order which was a credit. Mr. Evans questioned whether there would be sufficient funds in the architect’s budget, as well as the other categories. Mr. Boos reported under certain categories we many not use it all. Architectural services are on track and consultants may be overspent due to asbestos testing and other factors. Ms. Robinson reported that the reimbursable line item may end up short due to the use of outside consultants, but
that the Architect’s remaining fee was within budget. These items may require a transfer from contingency in the future.
Approval of Bills
On a motion made by Mr. Eacott, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee approve payment to FIP Construction, Payment Invoice #7, in the amount of $986,704.00.
Messrs Frey, Brighenti, Eacott, Evans, Miller and Papa voted in favor.
On a motion made by Mr. Papa, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee approve payment to Kaestle Boos Associates, Inc. for Invoice #2 Special Inspections in the amount of $1,687.50
Messrs Frey, Brighenti, Eacott, Evans, Miller and Papa voted in favor.
On a motion made by Mr. Evans, seconded by Mr. Papa, it was voted:
RESOLVED: That the Building Committee approve payment to Kaestle Boos Associates, Inc. for Invoice #3 Bleacher Redesign in the amount of $2,242.50.
Messrs Frey, Brighenti, Eacott, Evans, Miller and Papa voted in favor.
On a motion made by Mr. Evans, seconded by Mr. Papa, it was voted:
RESOLVED: That the Building Committee approve payment to Kaestle Boos Associates, Inc. for Invoice #18, Construction Administration in the amount of $18,975.43
On a motion made by Mr. Papa, seconded by Mr. Eacott, it was voted:
RESOLVED: That the Building Committee approve payment to Independent Materials Testing Laboratories, for Invoice #7724C Construction Testing in the amount of $5,400.00
Messrs Frey, Brighenti, Eacott, Evans, Miller and Papa voted in favor.
On a motion made by Mr. Evans, seconded by Mr. Eacott, it was voted:
RESOLVED: That the Building Committee approve payment to EnviroScience Consultants, Inc. for Invoice #3 - Project Monitoring in the amount of $1,388.00.
Messrs Frey, Brighenti, Eacott, Evans, Miller and Papa voted in favor.
On a motion made by Mr. Evans, seconded by Mr. Eacott, it was voted:
RESOLVED: That the Building Committee authorize payment to the Hartford Courant for the advertisement RFP – For Moving Services in the amount of $57.10.
On a motion made by Mr. Eacott, seconded by Mr. Evans, it was voted:
RESOLVED: That the Building Committee authorize payment to EnviroScience Consultants for Invoice #6 in amount $738.00.
Messrs Frey, Brighenti, Eacott, Evans, Miller and Papa voted in favor.
Various Correspondence
A letter from KBA – Proposed Mezzanine in the Auxiliary Gymnasium
As a result of the presentation at the last meeting by Mr. Dulla, Dr. Kisiel asked KBA to write a letter outlining the issues that would impact the concept of installing a mezzanine floor structure in the existing auxiliary gymnasium. Mr. Boos’ response contains a list of issues that would directly impact the concept of installing a mezzanine floor structure in the exiting Auxiliary Gymnasium. Dr. Kisiel reported that Dr. Dulla has removed his recommendation from consideration.
The second letter from the Planning & Zoning Commission states with regard to our site plan modification to the reconfigured bleacher design and modification of the access road design has been approved.
Ms. Robinson reported the Labor Management Foundation for Fair Contracting reviewed the certified payrolls concerning Pioneer Concrete Co. which is a non union company. FIP reported they are a very successful non union contractor. Mr. Shugrue noted that they are paying prevailing wages as required.
With regard to summer activities Mr. Miller asked how the submittal process is going. FIP reported that we are far along with the submittals and that the design teams turn around time is quick. Furthermore, the lead time on the submittals still in process is not long. Mr. Miller questioned the percentage approved. FIP reported that approximately 75 – 80% of the submittals have been approved. Mr. Miller reported that is a significant part of the work. The Committee asked when the press box would be demolished and the bleachers modified. Mr. Shugrue said the press box would be removed before graduation and the bleachers changed in August.
ADJOURNMENT
The meeting was adjourned at 8:00 a.m.
Respectfully submitted,
Blythe Robinson, Staff Person
Attest: Betty J. Marsh
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